Full Paper Submission Guidelines

• Use Times New Roman: 10 pts fonts for the main text and all additional parts except endnotes and index, where you should use 8 pts, and paper headings.
• All text should be single-spaced.
• The paper length should be up to 5000 words, including abstract and references.
• To ensure that there are no extra spaces in the document, use your software’s find and replace command to substitute all double spaces for single spaces. Repeat this procedure until no double spaces are found.
• The referencing system you use should comply with the Harvard reference system style.

Figures, Images, and File Preparation

It is recommended that you use JPEG files for producing grayscale images or photographs with a resolution of 150 dpi. All images, including photographs, must be included in the main Word or other files submitted. Take into account the size of the page when including images (115mm x 180mm). Your image will have to be resized if it is too large or too small, and this can prove problematic in certain cases.

Springer Series Readiness Note

Since the accepted and presented papers are intended for submission to a Springer proceedings series, authors must ensure that the final manuscript strictly follows the publisher’s template, language quality requirements, citation rules, figure quality standards, and publication ethics. Any paper that fails to meet the publisher’s technical and ethical requirements may be excluded from the publication process.

General Submission Requirements

ICEST 2026 will not accept any paper that is under review at the time of submission, is accepted for publication, or has already been published in another conference or a journal. Authors are also expected not to submit their papers elsewhere during the ICEST 2026 reviewing period.

Regular Papers: Each paper must include the abstract, figures, tables, and references.

All submitted articles should report original, previously unpublished research results, experimental or theoretical. Papers submitted to the conference should meet these criteria and must not be under consideration for publication elsewhere.

Plagiarism Policy and Publication Ethics

The ICEST 2026 Conference follows strict anti-plagiarism policies and, as such, checks every submission for plagiarism using Crossref Similarity Check Powered by Turnitin. All articles submitted to the conference first undergo a plagiarism check before being sent to our scientific committee for review. The submission will be automatically rejected at any time if found plagiarized. If you’d like to find out more information about the Turnitin software, click on the following link: https://www.turnitin.com

Sanctions for Plagiarism or Misconduct

1. Reject the submitted article or delete the article from the final publications.
2. Report the author’s violation to his/her supervisor(s) and affiliated institution(s).
3. Report the author’s violation to the appropriate overseeing office of academic ethics and research funding agency.
4. Reserve the right to publish the author’s name(s), the title of the article, the name(s) of the affiliated institution and the details of misconduct, etc. of the plagiarist.

Registration and Privacy Policy

Privacy Policy: In summary, registrant contact information is NOT shared with third parties without your consent. Registrant information is primarily used to verify registration and notify you of similar events held by Conference Ethical Dept in future. We may share your contact information with sponsors but only with your consent upon registering.

Collection of Information: Information You Provide to Us We collect the information you provide directly to us. For example, we collect information when you register for an event, fill out a form or otherwise communicate with us. The types of information we may collect include your email address, mail address and other contact or identifying information in order to register for our events.

Use of Information: We use information about you for various purposes, including to support conference registration, communication, verification, and official conference-related notifications.

Important Note

• At least one of the authors listed on the accepted paper must pay the registration by the requested registration deadline.
• The student price is only applicable to the First author who is a student currently.
• For those listeners, who do not need to submit a paper or an abstract to the conference, we advise you to follow the registration form and finish registration. Easy and quick!

Registration Fee Includes

• 15 minutes Oral presentation / Poster Presentation for every author and presenter.
• Conference Proceeding for participants who registered with paper.
• Conference program for all participants.
• Certificate of participation for all participants.
• Lunch, coffee breaks for all participants.
• All sessions are available to all participants.

Important Notes Before Submission

Articles submitted to the conference should meet these criteria and must not be under consideration for publication elsewhere. We firmly believe that ethical conduct is the most essential virtue of any academic. Hence any act of plagiarism is a totally unacceptable academic misconduct and cannot be tolerated.

Sanctions for Plagiarism

1. Reject the submitted article or delete the article from the final publications.
2. Report the author’s violation to his/her supervisor(s) and affiliated institution(s).
3. Report the author’s violation to the appropriate overseeing office of academic ethics and research funding agency.
4. Reserve the right to publish the author’s name(s), the title of the article, the name(s) of the affiliated institution and the details of misconduct, etc. of the plagiarist.

Submission Process

Registration Fees

Registration Detail on ICEST 2026

• The Registration fee is per paper, including 18% GST. At least one author should register.
• The registration doesn’t include the charges for food and accommodation.
• Authors should check their correct category before fee payment, as once the fee is deposited, it will not be refunded under any circumstances.
• After the conference, payment receipts will be issued after verification from the account section. Authors are requested not to send reminders for the fee receipt.
• Authors are requested to keep a record of the transaction, as it is required to submit it as proof during the registration process.
• Candidates are advised to visit our conference website regularly for updates.
• All Paper presenters and conference attendees require pre-registration.
• Only registered participants are allowed to attend the conference.
• Fill out separate registration forms for each participant, which will be sent to authors once our reviewers and scientific committee chairs accept their papers.
• At least one author of each accepted paper must register within a week of Acceptance to present the paper at the conference to include the paper in the ICEST 2026 Conference Proceedings.
• Registration for the pre-conference tutorial session will include tutorial materials, tea/coffee and lunch.
• The organizing committee will not be responsible for any loss of money due to incorrect transactions or bank errors at their end.

Proofreading and Editing

• To ensure the papers are error-free and impactful, with flawless language and formatting, the papers recommended for Proofreading should pay separate fees for this service and depend on the number of words in the paper.
• Proofreading Process is absolute to ensure that your paper has no grammar, punctuation, spelling, typography, and usage errors.
• The formatting and referencing adhere perfectly to chosen style and guidelines.
• The Editing ensures that the word choice, syntax, and flow are refined, making the writing clear, cohesive, and impactful.

Your Paper Will Go Through the Following Rounds

Notes

• Only the papers recommended for Proofreading will be sent to Paper True by the conference editors.
• Proofreading and other services fees will be paid by authors based on the total number of words in his/her paper.
• Proofreading and Editing fees are separated from conference registration fees.

Cancellation Policy

• There is no refund policy.
• No refunds can be provided on the registration fee on cancellation.
• The registration fees cannot be refunded under any circumstances for the paper submitted to the conference and then Accepted.

Manuscript and Publisher Requirements

• Plagiarism should be less than 10% excluding references. Keep the Plagiarism Report along with manuscript using Turnitin.
• Use of AI-generated writing or ChatGPT is strictly prohibited.
• Grammatical error must NOT be there. Language clarity is very much expected, and a language expert channels the final manuscript.
• Any kind of dispute may lead to direct rejection by Springer.
• No Figure and No Table should be copied from any other paper or Internet. This activity may lead to direct rejection.
• The quality of the figures should be high resolution.
• Page Limit: Minimum 08 Pages and Maximum 09 Pages after compliance with Springer Format.
• Each Paper must contain an Abstract of 150–200 words and Keywords of 4–5.
• Writing Format: Springer Format strictly.
• All Table numbers and Figure numbers should be mentioned in the manuscript.
• All reference numbers and citations must be appropriately cited inside the manuscript.
• Make sure that all the references are cited in the body of the paper.
• Make sure that all the figures and tables are numbered properly and cited in the body of the paper.
• No table will be image format.
• All mathematical equations must be prepared using Math Editor; no equation-image must be there.
• Maintain good quality HD figures.

Download Files

Submission Instructions

The ICEST 2026 Conference follows strict anti-plagiarism policies and, as such, checks every submission for plagiarism using Crossref Similarity Check Powered by Turnitin.

All articles submitted to the conference first undergo a plagiarism check before being sent to our scientific committee for review and allowing valid papers to be submitted via EasyChair for reviewing process.

Once valid papers are sent for reviewing and get acceptance by our reviewers committee, those papers will be checked for English quality and Publisher Guidelines, and all the Rules should be considered by Authors.

ICEST 2026 is looking to check papers first before allowing authors to upload their papers on EasyChair, as we have only a limited number of papers we are looking to accept and select high quality papers.

Additional Springer Series Notes

• Only accepted and presented papers that comply with publisher requirements will be considered for inclusion in the proceedings.
• Final inclusion is subject to technical checks, ethical screening, publisher formatting compliance, and editorial approval.
• Authors are responsible for ensuring originality, proper citation, high-quality English, clear figures, and correct Springer formatting.
• Failure to comply with Springer Series requirements may result in exclusion from the publication process.

Official Indonesia e-Visa Portal

The Indonesian Directorate General of Immigration provides an official online visa system that allows eligible travelers to submit visa applications electronically before traveling to Indonesia.

Suggested Application Process

Common Supporting Documents

• Valid passport with sufficient validity according to Indonesian immigration requirements.
• Recent passport-size photograph.
• Travel itinerary and accommodation information, if required.
• Conference invitation letter or paper acceptance letter, if requested by immigration authorities.
• Additional supporting documents depending on the selected visa category and nationality.

Google Maps Location

Coordinates: -8.672112, 115.219003

Map Link: https://maps.app.goo.gl/zvXZrJmero6BqhAy8

Travel Guidance for Participants

• Participants are advised to check the final venue building or hall name before traveling to the university campus.
• Please use the Google Maps link above for navigation to the conference venue.
• International participants arriving at I Gusti Ngurah Rai International Airport may use official airport taxis, ride-hailing services, or hotel transfer services to reach Denpasar.
• Participants should allow additional travel time due to traffic conditions in Denpasar and Bali tourist areas.

Payment Policy

• At least one author of each accepted paper must complete the registration payment within the stated deadline.
• The payment deadline and required registration category will be communicated to authors after acceptance.
• Authors must keep the transaction receipt or bank transfer proof and submit it through the official registration channel.
• The organizing committee will not be responsible for incorrect transfers, bank errors, incomplete payment details, or delayed transactions.
• Registration fees are non-refundable under the conference cancellation and refund policy.

Local Bank Account

International Bank Account